Minutes for Roudebush Woods HOA Board Meeting <br>15 Dec 2008

Call to Order
- Location: Noblesville Public Library
- Time: 6:05 PM
- Members present: Jeff Dornick, Ron Driesens, Bob Hackenberg, Robin Fleming, David York, Donna Zenthoefer
- Minutes from last month were approved and are now online at roudebushwoods.org.
CASI Management Report

Hank Thompson requested that we approve a $280.58 write-off due to membership fees lost due to foreclosures. The board approved 6-0.

The deed to the woods is now ready. Roudebush Woods will pay $400 for the platting service.

Web Site Bob Hackenberg was asked to post the 2009 meeting schedule on the web site. David York will send the new schedule to him.
Yard Lights Letters have been sent to eight homeowners concerning the fact that their yard lights have been observed being out for 3 consecutive months. These are city ordinance violations and if they do not comply with the ordinance, their names will be given to the City of Noblesville Streets Department for enforcement. The city can issue tickets for ordinance violations. We are required to have an yard light that automatically turns on during the night.

Contracts After reviewing bids for common lawn mowing and maintenance, the board approved awarding a two year contract to US Lawns costing $9952 per year. This covers the cutting of lawns in common areas but not for landscaping. The board voted 6-0 to award the contract to US Lawns.
We received several bids for pond maintenance. The board decided to award a two-year contract to Leistner Aquatics for $1621 per year. This covers the killing of algae and submerged plants but not for the killing of primrose and cattails.
Vote to authorise CASI to move money from reserve to checking The board started a discussion regarding money and our neighborhood not getting all the budgeted homeowners dues because of the weak economy. We all have felt the pinch of job losses, higher expenses and uncertainty with the economy. The board voted 6-0 to authorize CASI to move money from reserve funds to checking funds if the checking account gets too low. CASI will provide the board with an email informing us of the amount moved and when. The motivation for this is that Roudebush Farms has not yet reimbursed us for their half of the pool operation costs because Thompson Land Development is having cash flow problems.
Thank you to Ron Driessens The board thanked Ron Driessens for his service on the board and for his even longer service on the Architectural Committee. Ron's term expires this month.

Meeting adjourned at 6:52 pm